Produce Inventory Control System (PICS) Components

PICS Regular - Produce Inventory Control System (PICS) Regular is our flagship software program, of which at least one license is required. PICS contains all the software necessary to set up and manage the system. PICS effectively handles all the specific day to day needs of companies who work in the fresh (perishable) produce industry, such as traceability, buying, selling, inventory, accounting, security and management information. Review the Standard Features of PICS, Optional Add-ons, Sample Management Reports and Forms. Watch PICS Demo Videos.

Server Options

PICS in the Cloud - (recommended) - is a pre-configured Windows virtual server image with all of our software (PICS, PRE, VPICS, WebPICS, EmFx, CR) pre-installed and ready to go. PICS in the Cloud is faster, easier and less expensive to implement since a full install of our software is not needed. Some of the advantages of this remote server option through our strategic partner, System Lifeline Inc., are 24/7/365 physical security, redundant power, exceptional network performance, agentless backups, and an uptime guarantee of 99.99%. We can typically provide PICS in the Cloud in less than a day.

PICS in a Box
- is a pre-configured Windows virtual server image with all of our software (PICS, PRE, VPICS, WebPICS, EmFx, CR) pre-installed and ready to go on a host server of your choosing. PICS in a Box is faster, easier and less expensive to implement since a full install of our software is not needed. We generally do not recommend this method of running PICS because the advantages of PICS in the Cloud far surpass it. This option is for companies who require PICS to be run on premise. 

Other PICS Components

PICS Lite - contains the modules necessary to manage inventory items, customers and sales orders. It is designed to be used by people who primarily sell to, and manage customers. At least 2 regular licenses of PICS must be purchased/subscribed to in order to be able to buy/subscribe to PICS Lite.

EmFx Lite - is an add-on component which allows "one-off" sending of the following documents by email and/or fax* to customer contacts:

•  A/R Vouchers (Invoice, Debit Memo or Credit Memo)
•  Customer Statements
•  Price Lists
•  Sales Order Confirmations

It also allows "one-off" sending of the following documents by email and/or fax* to vendor contacts:

•  Confirmations of Sales
•  Inbound Load Confirmations
•  Payment Remittances
•  Purchase Orders

EmFx Regular – includes all the features of EmFx Lite (listed above) as well as allowing broadcast emailing and/or faxing* of Price Lists, Customer Statements, Collections emails and/or Vendor Payment Remittances. With a few mouse clicks you can send:

•  Price Lists to customer contacts
•  Statements to customer contacts
•  Payment Remittances to vendor contacts

Collections is a fully automated system which sends copies of invoices which are either about to be due and/or overdue to contacts you set up in PICS.

ExFx WebPICS SB edition - is an add-on component which allows a copy of Sales Orders received via WebPICS SB to be emailed and/or faxed* to customer contacts.

* Note that to send via Fax, a subscription to www.myfax.com is required, and has a monthly cost of about $15.

PICS Report Engine (PRE) - is an add-on report writer that allows users to create and maintain their own reports. It comes with a large selection of standard reports. It can be used to schedule reports (i.e the system can run reports in the middle of the night and email the results to various users). PRE allows for many different types of output, and is highly recommended. We provide the unlimited report viewer with every PICS license, at no charge.

VPICS
- is an add on component where the user can perform inventory transactions on touch screens. We have modules for buying and receiving, work orders and selling. Watch VPICS Demo Videos.

WebPICS
- is an add on component primarily intended to be used on handheld devices. It works in conjunction with PICS, runs in a "Web Browser" and updates the PICS database in real time. Google Chrome is our supported web browser of choice. Safari on Apple devices also appears to work well. Older versions of Internet Explorer (version 6 through 10) have also worked well in the past. We do not recommend IE11 or the Microsoft Edge browser. We have modules for sales orders, purchase orders, receiving, warehousing, inventory counting, on-line ordering and 3rd party warehousing. Learn more about WebPICS.