That’s why you need PICS – Produce Inventory Control System software. PICS is powerful, complete and ever-evolving software designed by experts in the fresh produce industry. Quite simply, it will transform how you manage your fresh produce business – and that will make you smile! Check out these key features of PICS.
Smart software updates
We’re on a mission to make PICS software the best it can be! That’s why we made these improvements to PICS in March:
- Added a Buyer Assigned Location ID field to the customer and customer ship to tables and screens. This, along with GLN and DUNS # is used for EDI import programs to be able to identify the customer.
- Added a new “Selling/Ship Un-Ship Button to fill or blank date and time shipped” system control which will allow you to configure PICS such that when a sales order is shipped, the date and time shipped fields in the sales order header and shipping header tables will be filled with the current date and time. Likewise, when you unship, those 2 fields will be blanked.
- Added a new “Selling/Disable line editing after Sales Orders are Shipped” system control which will allow you to configure the sales order screen such that when a sales order is shipped, users can no longer add/edit/remove lines. If they need to do these activities, they need to un-ship the sales order first.
- Added a new feature to Purchase, Sales and Work Orders as well as Stock Lots. It is called “Standing“. You can think of it as a user defined status. In the new Standing setup screen, you can define the different Standing types (we’d suggest things like CANCELLED, ON HOLD, INTERNAL USE, QUARANTINED etc.) as well as what they apply to. Once these are set up you can use them in the above screens.
- Enhanced the notes system such that they now share the security settings with the screen they are called up from. For example, if a user only has rights to view customers, they will also only be able to view the notes for the customer. If they have add/edit/del rights for the customer, then they can also add/edit/del notes for the customer.
- Enhanced the attachments system such that they now share the security settings with the screen they are called up from. For example, if a user only has rights to view customers, they will also only be able to view the attachments for the customer. If they have add/edit/del rights for the customer, then they can also add/edit/del attachments for the customer.
- Added default Stock Transfer from and to warehouse system controls. If these are filled, when Stock Transfers are created, these will be used.
- Added a new PICS 3.0 Printing method system control. This is for the changes we are making to modifying and anchoring reports. The code is not finished yet, so please contact us for information for the time being. There are several improvements arising from this, but one of them is major and worth noting … we are separating the anchoring from the layout. This means that when you modify a form, all users (and EmFx) will have the changes immediately, and nothing needs to be done to re-anchor the reports. Anchoring can be changed independent of modifying reports.
- Added a new system control to allow you to suppress the warning to let you know that when duplicating a Work Order, only the header will be duplicated, and that you need to use the BOM to create lines.
- Enhanced the stock list such that in the stock totals popup, it now shows the total for the items in the entire list. This is very handy when searching with a filter. For example, if you put in *RED GRAPE, you will see all the items where RED GRAPE appears somewhere in the description, c/w a total for all of them. If you change it further, to include a label, so *RED GRAPE ALLISON for example, only items with those 3 words in the description will appear, and the total will be updated.
- The wildcard search in the lists has been enhanced to include the leading asterisk in the search box at the top.
PICS. Smart technology for smarter fresh produce management. Get a customized, no strings attached, PICS software demo today!
ICYMI: PICS enhancements made to PICS from December 2025 – February 2026
- Added an Administration/Multiple Instance Limit system control (default of 1, maximum of 3) which allows you to set the maximum number of concurrent instances of PICS 3.0. Note that if you need more than 3, you will need to get another license.
- Changed the GL Post screen such that it now shows the batch number first and the type of batch second. This means that if there are old batches (of any type) out there, they will appear at the top. We think this is a better way to use this screen.
- Changed the Thermometer bar process such that when a process is running which brings it up, a grey-coloured shaded box will cover the underlying screen. This box will disappear when the Thermometer goes away. The reason for this is to prevent users from clicking on the buttons of the screen underneath, which could interrupt the process.
- Added 4 new System Controls to allow the following 4 sets of captions/fields to be hidden on the outbound load screen: Required date, Arrival date, Min/Max Temp, Preparer.
- Added arrival date and arrival time to the outbound load and bill of lading cursors.
- Added a new Selling – Screen Fields/Show Ship / Un-Ship Button system control which allows you to configure whether that button appears on the Sales Order and Sales Order Shipping screens (PICS 3.0. only).
- Added a column containing the total dollar amount for each batch in the list you get when updating sales order batches.
- Added a new “Administration/Copy Attachments instead of moving them” system control. If you set this to Y (default N), PICS will copy attachments from the folder you place them into the appropriate attachments folder, leaving the file in the original folder. This would be used if you need to do something else with the file after it has been attached to the appropriate transaction or entity in PICS.
- Added cubic measure and cubic scale to the Stock Items screen. This is for setting up how much space items will take in a warehouse location. At this time, it is used to communicate this information with a trading partner via EDI, but we think there may be other uses for it as well.
- Added a new Buying/Don’t show Thermometer when costing system control to allow you to hide the Thermometer windows during the costing calculations, We believe these windows should be shown, but some users have complained that they think it slows down the process. This is in PICS 3.0 only.
- Added a Freight Type table to PICS 3.0 and the ability to specify it in the Inbound and Outbound Load screens. This can be used for things like FTL, LTL, etc.
- Added a Temperature Mode table to PICS 3.0 and the ability to specify it in the Inbound and Outbound Load screens. This can be used for things like SINGLE TEMP, MULTI TEMP, DRY, etc.
- Added a status column beside the list of sales orders on the Stock Lots screen.
- Significantly enhanced PICS 3.0s ability to automatically create GTINs in the stock and alternate unit records.
- Added a Customer, Ship To, Product table and screen to PICS 3.0. It allows you to set up different Hi and Tie values for stock items being shipped to different customer ship-to locations.
- Added a new Accounting/Create Posted Deposit system control. If set to Y, when an AR Receipt is saved, PICS will automatically create a Deposit for that receipt and set that Deposit’s status to Posted. Note that when this happens, the Deposit screen will not open. You can tell it was done because the Deposit # field on the receipt will be filled. This would be very useful if the payments you receive go into the bank individually (electronic payments is one example).
- Added a new Accounting/Auto-Fill Deposit Amount System Control. If set to Y, when adding a receipt, if a customer is chosen and there is only one un-paid item for them, PICS will automatically fill the Amount field for the entire receipt and for the row in the grid with that amount, so all you need to do is put in the description and save.
- Changed the Description field on the AR Receipts screen so it can be left blank when tabbing through the screen. It is still a required field, but it will only be checked when the Receipt is saved.
- Added Actual Arrival Date and Time fields to Sales Order Shipping Header.
When margins matter and productivity drives performance, you can always count on Produce Inventory Control System (PICS) software to continue improving and evolving. Stay fresh, friends!
