Lot Control Now in Effect for Fresh Fruits and Vegetables

Produce Industry Update, by F. Charles Waud… New Safe Food for Canadians regulations are now in effect – including Lot Control. Not sure what’s happening when? Here’s the SFCR Timetable for fresh fruit or vegetables. Want to know how easy it is to implement Lot Control in our Produce Inventory Control System (PICS) software?

PICS WaudWare logoSix Steps to Achieving Lot Control (and Automatic Traceability) in PICS

  • Step 1:  Watch this PICS Video. It shows what running lot control – complete with work orders – is all about.
  • Step 2: Implement Lot Control. This involves switching on a flag in the Stock Items you plan to track (likely all of them). Press F1 in PICS to launch PICS Help. Search for the following topic which will give you more details, “Switching From Static Lot to Lot Controlled Environment”.
  • Step 3:  Start Labeling Incoming Products. The could be as simple as writing the lot # on products as they come in, or printing labels from PICS and putting them on the products. See example here: https://www.produceinventory.com/files/sample-reports/Stock_Case_Label_PTI.pdf
  • Step 4: Learn How to Deal with “Split Lots” Using the PICS Sales Order Screen. For some, this means replacing the Point of Sale screen you currently use. You need to be able to track when a quantity of product shipped to a customer is made up of multiple lots. Example:
    • You purchase/receive bags of potatoes from Supplier A and from Supplier B. Each would get its own lot #.
    • A customer orders 10 bags. You only have 6 bags left from Supplier A.
    • The Sales Order line for the customer would be for 10 bags, but on the shipping screen you would enter 6 bags from Supplier A and 4 bags from Supplier B.
  • Step 5:  Decide How to Handle Product that you Pack or Re-Pack. You could use the PICS Repack screen, which allows a single input and output, or the PICS Work Order screen (an add-on module) which allows multiple inputs and outputs.
  • Step 6:  Label  the Outputs of the Re-pack or Work Order Screen. When you make something into something else, the output(s) are assigned new lot numbers.

Ready to get started with Lot Control? Contact us today.

Did you know PICS is now available with a monthly subscription?

Here are the updates we made to PICS in January:

  • Adjusted the program which produces the cursor for the BOL report such that it now contains the weight in the units used for that database. Reports which use extkg should be changed to use extwt. The system control which contains the weight unit is gcWeightUn. It might be a good idea to add this to the report beside the weight so people know what unit is used.
  • Adjusted the program which produces the cursor for the Outbound Load report such that it now contains the weight in the units used for that database. Reports which use totkgs should be changed to use totwt. The system control which contains the weight unit is gcWeightUn. It might be a good idea to add this to the report beside the weight so people know what unit is used.
  • Adjusted the program which produces the cursor for the Sales Order report such that it now contains the weight in the units used for that database. Reports which use smkgpertu and/or smlbpertu should be changed to use smgwpertu. The system control which contains the weight unit is gcWeightUn. It might be a good idea to add this to the report beside the weight so people know what unit is used.
  • Adjusted the program which produces the cursor for the Picking Slip report such that it now contains the weight in the units used for that database. Reports which use smkgpertu should be changed to use smgwpertu. The system control which contains the weight unit is gcWeightUn. It might be a good idea to add this to the report beside the weight so people know what unit is used.
  • Adjusted the program which produces the cursor for the Pro Forma report such that it now contains the weight in the units used for that database. Reports which use smkgpertu and/or smlbpertu should be changed to use smgwpertu. The system control which contains the weight unit is gcWeightUn. It might be a good idea to add this to the report beside the weight so people know what unit is used.
  • Adjusted the program which produces the cursor for the Inbound Load Confirmation report such that it now contains the weight in the units used for that database. Reports which use smkgpertu and/or totkgs should be changed to use smnwpertu and/or totnwt. The system control which contains the weight unit is gcWeightUn. It might be a good idea to add this to the report beside the weight so people know what unit is used.
  • Enhanced the stock label printing program such that it now is able to print the pictures stored in the stock items. The most common use for this is to put Chinese characters on the labels.
  • Adjusted the way weight is stored and dealt with in the system. Added a system control for the unit, so you can now set PICS up to deal with weight in either KG or LB. Changed the existing KG per TU field to be Net Weight per TU field, and added a Gross Weight per TU field. Reworked all the code to use Net Weight per TU except for sales and shipping screens and reports. They now use Gross Weight per TU.
  • Significantly re-organized the outbound load screen so as to show more information for each sales order in the list.
  • Added a PAPS field to the sales order shipping screen and table, and made this field available to be printed on BOL’s and Outbound loads.
  • Added a Trailer license # field to the Outbound Load screen and table, and made this field available to be printed on BOL’s and Outbound loads.
  • Added phone extension field to contacts table and screen.

software for fresh produce industryBook your free PICS software consultation and demo anytime – or watch our helpful and informative PICS software Demo video